My Health Record

My Health Record is a secure online summary of an individual’s health information, and is available to all Australians. Healthcare providers authorised by their healthcare organisation can access My Health Record to view and add to their patients’ health information.

My Health Record does not replace existing health records. Rather, it supplements these with a high-value, shared source of patient information that can improve care planning and decision making.

Visit www.myhealthrecord.gov.au to learn more.

For My Health Record information and support contact the Digital Health team via email ehealth@bsphn.org.au or phone 1300 467 265.

Click the below headings to find out more:

Information in the My Health Record

My Health Record brings together health information from healthcare providers across the sector, allowing important patient information to be shared between them.

This can include:

  • Medications
  • Allergies
  • Diagnoses
  • Hospital Discharge summary
  • Pathology and Imaging

Patients can also enter their own health information such as a personal health summary or an advanced care directive.

For more information about what is in a My Health Record visit: https://www.myhealthrecord.gov.au/for-healthcare-professionals/what-is-in-my-health-record

Benefits

The key benefits of the My Health Record system are:

  • Avoiding adverse drug events
  • Enhanced patient self-management
  • Improvements in patient outcomes
  • Reducing time gathering information
  • Avoiding duplication of services

Read more about the My Health Record benefits:

System security

The Australian Digital Health Agency (ADHA), as the My Health Record system operator, have in place a layered security model with multiple security controls in place to protect the confidentiality, integrity and privacy of consumer healthcare information.

This includes measures such as

  • strong encryption
  • firewalls
  • secure login/authentication mechanisms
  • audit log

Accessing and uploading to a My Health Record:

In registering for a My Health Record, patients provide standing consent for all healthcare providers, providing direct care to them to view and upload clinical information to their record.

There are 3 identifiers which form the digital health foundations and ensure the right health information can be accessed for the right individual at the point of care. These identifiers are required for access to a My Health Record.

  1. Where the service was provided: Healthcare Provider Identifier – Organisation (HPI-O)
  2. Who provided the service: Healthcare Provider Identifier Individual (HPI-I)
  3. Who received the service: Individual Healthcare Identifier (IHI)
Privacy Controls

Individuals control which healthcare organisations can access the information in their My Health Record by enabling advanced privacy controls.

Control access: Limit access to the entire record or to some documents using an access code. In an emergency, a provider can assert the emergency access functionality which will override the existing access controls for a specified period.

Lock documents: Restrict viewing of specific documents to selected providers.

Nominate representatives: Nominate people to manage the record on behalf of the individuals.

Check activity: Alerts can be set to receive an SMS or email when the record is opened or added to. Additionally, all activity in a record is saved in an audit log.

For more information see privacy and security for providers.

Registration

In registering to the My Health Record system, organisations agree to comply with the My Health Records Act 2012 , the My Health Records Regulation 2012 and the My Health Records Rule 2016. This includes having a policy in place that addresses certain matters, such as security measures and training of staff.

RACP have developed a template policy document that can be adjusted and implemented within the organisation. More information about the Digital Health policies can be found here.

There are two ways through which authorised healthcare providers can access an individual’s record in the My Health Record system. The way you will be accessing the system will determine the registration process that needs to be followed.

  1. Conformant software

Accessing the My Health Record system through conformant clinical software enables healthcare providers to upload, view and download information from an individual’s My Health Record.

Check if your software is conformant here.

  1. National Provider Portal

If a healthcare provider does not have access to conformant software, they can view an individual’s My Health Record through the National Provider Portal. The healthcare provider will be able to view and download information from the individual’s My Health Record, but will not be able to upload any clinical information.

Registration and Set up Checklist for National Provider Portal Access

Useful Resources

How to Register for PRODA Step by Step Guide

Register an Organisation to My Health Record Step by Step Guide

Request and Download NASH Certificate Step by Step Guide

Authorising links for My Health Record provider Portal Access

Adding or Removing an Organisation Maintenance Officer (OMO) from your My Health Record Registration

AHPRA Registered Provider: Locate your HPI-I

Non-AHPRA Registered Provider: Apply for a HPI-I

Viewing and uploading information

The Australian Digital Health Agency have developed a range of clinical software summary sheets with step-by-step instructions for interacting with My Health Record. Access the full range here.

Provider Portal
Accessing My Health Record via the Provider Portal

Best Practice

View a My Health Record 
Upload a shared health summary
Upload an event summary

Medical Director
Validate IHI Number and Status
View a My Health Record
Upload a shared health summary
Upload an event summary

Genie
View a My Health Record
Upload a shared health summary
Upload an event summary

Training for Providers

The Brisbane South PHN My Health Record team can provide in practice training and support. Please email ehealth@bsphn.org.au or phone 1300 467 265 for more information or to lock in an education session.

Self-paced training for providers

These self-paced training modules introduce the key principles which will underpin use of the My Health Record system and demonstrate its features and functionalities. The training covers a range of topics and includes specific modules for general practice, community pharmacy, hospitals, specialists, allied health and residential aged care.

On Demand Training- Simulated test environment

On Demand Training is an online platform that allows users to simulate the use of My Health Record in their clinical software using a fictional patient and General Practitioner log in.

There are a number of software simulators available through On Demand Training including: Best Practice, Communicare, Fred Dispense, Genie, Medical Director and ZedMed.

The On Demand Training platform also provides a simulation of the My Health Record Consumer Portal. This system simulates the look and functionality of a consumer’s view of the My Health Record system for a fictitious patient, and replicates many of the functions with which consumers may interact.

My Health Record and Queensland Health’s Health Provider Portal (The viewer) Comparison

Patient information

Printed consumer materials is available to be ordered in bulk at no cost via the online portal at myhealthrecord.immij.com. Delivery is usually within 3-5 business days.

To log in to the print ordering portal, please use the following details:
Username: GP_MHR
Password: myhealthrecord

There are a number of promotional resources for health care professionals and consumers that can be used to inform consumers about My Health Record.

Alternatively, there is a range of downloadable consumer materials available on the Australian Digital Health Agency website.

Other useful resources:

ePIP - eHealth Practice Incentive Program

The eHealth Practice Incentive Program (ePIP) aims to encourage general practices to keep up to date with the latest developments in digital health technologies. Practices can apply for the ePIP through HPOS.

There are currently five requirements for practices to become eligible for the ePIP and they are:

  1. Integrating healthcare identifiers into electronic practice records
  2. Secure messaging capability
  3. Data records and clinical coding
  4. Electronic transfers of prescriptions
  5. My Health Record system access and uploading

Useful Resources:

Requirement 1:  Integrating Healthcare Identifiers into Electronic Practice Record

Requirement 2:  Secure Messaging Capability

Requirement 3:  Data Records and Clinical Coding

Requirement 4:  Electronic Transfer of Prescriptions

Requirement 5: My Health Record Access and Uploading

Uploading a Shared Health Summary instructions sheets

Shared Health Summary Calculators

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