Other Digital Health Initiatives
The Digital Health team is here to support all healthcare organisations with a range of digital health technologies and programs, including:
- eHealth Practice Incentive Program (ePIP)
- Secure messaging
- The eHealth Queensland Health Provider Portal (The Viewer)
- Electronic Prescriptions
- Recall templates
- Smart Referrals
What are GP Smart Referrals?
Smart Referrals are digital referrals integrated with Best Practice and Medical Director software to enable faster, streamlined management of referrals to Queensland public hospitals.
Smart Referrals make it quicker and easier for General Practitioners (GPs) to refer their patients for specialist outpatient services ensuring referrals will be sent to the right place, first time and with all of the required information.
Key features include:
- condition-specific templates that auto-populate required test results from the patient file in the practice management software to assist GPs to provide the essential referral information. This ensures nothing is missed, no rework or double handling and saves practice unnecessary administrative time.
- an easy way to attach documents from the computer or clinical software. The system is capable of accepting large files (up to 25MB) and a variety of file types (e.g. images, PDF, Word documents from clinical record or computer).
- a comprehensive service directory that lists locations where services are offered and estimated wait times.
- integration with HealthPathways.
Smart Referrals are a Queensland Health initiative and an important step in digital healthcare, creating a connected modern health system for Queenslanders. Brisbane South GPs can use smart referrals to refer not only to Metro South Health but also Mater, Children’s Health Queensland and most neighbouring Hospital and Health Services.
Practice registration and set up
Practice registration and set up is required to access Smart Referrals.
Three steps and you are ready:
- Complete registration form and sign terms of access agreement
Contact the Metro South Health GPLO team via phone: 1300 364 155 (option 2) or email GPLO_Programs2@health.qld.gov.au for registration forms and assistance.
- Install Smart Referrals in practice software
The Metro South Health GPLO team will register you and send you installation instructions. Technical support is available.
- Smart Referrals training and go live
Once installed, you are ready to use the system and our team can provide training at your convenience. Simply contact your Regional Support Coordinator.
- Smart Referrals – Key Contact and Important Information
- Smart Referrals – Quick Reference Guide
- Smart Referrals Website – Training materials including user manuals, quick reference guides and videos.
Contact and support
For technical support contact the Queensland Health GP Helpline on 1300 478 439 (option 2 Smart Referrals).
For referral and facility specific information, contact the relevant Hospital and Health Service:
Metro South Hospital and Health Service – 1300 364 155, Option 1.
Mater Health – 07 3163 2200 (GP Priority Line).
Children’s Health Queensland – 1300 762 831, Option 2 (GP Priority Line)
Secure Messaging Delivery (SMD) enables health care providers to send and receive sensitive and confidential clinical information like referrals, reports, pathology and radiology requests, results and discharge summaries in a secure and encrypted environment. Secure Messaging minimises the burden of manual and paper processes and is a timely and efficient means for sending and receiving clinical information. This frees up staff to complete other necessary tasks and reduces the costs of administrative tasks such as paper for scanning and faxing, postage and staff hours.
- integrates directly with clinical software systems
- makes critical patient information is more readily available and accessible
- reduces the chances of communication breakdown
- records send and receive audit trails
- enables providers to receive priority clinical information in real time.
As part of the second requirement for the eHealth Practice Incentive Payment (ePIP) a general practice must have standards-compliant SMD capability. Find further information about the ePIP here.
Find out more about secure messaging.
Some useful resources:
Secure Messaging Information packs for:
Medical Objects help guides:
For support phone: 07 5456 6000
For support phone: 1800 125 036
For support phone: 03 9675 0600
For support phone: 03 9037 1000
Secure Transfer Services:
eHealth Practice Incentive Program (ePIP)
The eHealth Practice Incentive Program (ePIP) aims to encourage general practices to keep up to date with the latest developments in digital health technologies. Practices can apply for the ePIP through HPOS.
There are currently five requirements for practices to become eligible for the ePIP and they are:
- Integrating healthcare identifiers into electronic practice records
- Secure messaging capability
- Data records and clinical coding
- Electronic transfers of prescriptions
- My Health Record system access and uploading
Requirement 1: Integrating Healthcare Identifiers into Electronic Practice Record
- Healthcare Identifiers Service- FAQs
- Best Practice: Inputting HPI-O and HPI-I
- Best Practice: Validating Patient IHI Numbers
- Medical Director: Inputting HPI-O and HPI-I
- Medical Director: Validating Patient IHI Numbers (see page 6)
Requirement 2: Secure Messaging Capability
- Secure Message Delivery Information Pack for General Practice
- Secure Messaging Capability Policy Template
Requirement 3: Data Records and Clinical Coding
Requirement 4: Electronic Transfer of Prescriptions
Requirement 5: My Health Record Access and Uploading
Uploading a Shared Health Summary instructions sheets
Shared Health Summary Calculators
eHealth Queensland Health Provider Portal – The Viewer
Queensland’s general practitioners now have secure online access to their patients Queensland Health records through the Health Provider Portal (the Viewer). This read-only, online access will allow GPs to view public hospital information including appointment records, radiology and laboratory results, treatment and discharge summaries, and demographic and medication details. This access will bridge the information gap between Queensland’s GPs and public hospitals and help ensure patients receive consistent, timely and better coordinated care. All GPs need to register to access the Health Provider Portal here. For more information read the fact sheets below:
- preparing to register for the Health Provider Portal
- creating a Health Provider Portal (HPP) account
- signing into the Health Provider Portal (HPP)
- searching for your patient in the Health Provider Portal (HPP)
- Factsheet 5 – Viewing patient healthcare information in The Viewer (TV)
- supporting GPs in using the Health Provider Portal (HPP).
Please note The Viewer is different from the Provider Portal used to access My Health Record.
Electronic Transfer of Prescriptions (ETP)
Electronic Transfer of Prescriptions (ETP) supports the safe and secure transfer of prescription information between a Prescriber (doctor, specialist, dentist, optometrist, nurse practitioner etc.) and a Community Pharmacy using an electronic system known as a Prescription Exchange Service (PES).
There are a number of benefits to using ETP including:
- improved confidentiality and security of medication information
- better clarity and communication of prescription information
- rapid information exchange
- potential reduction in medication and dispensing errors
- potential decline in adverse drug events.
Find out more about electronic transfer of prescriptions.
Recall and reminder notifications offer a great opportunity to inform, educate and motivate patients to better engage with their care.
The right wording in a recall notification is often the difference between an appointment being promptly made and a discarded notice. Patient-friendly templates are more likely to inform and motivate your patients.
Download recall templates from the following sites:
Best Practice instructions
Medical Director instructions
Health Professional Online Services (HPOS)
Health Professional Online Services (HPOS) is a web-based service that streamlines Medicare related interactions with the Department of Human Services for health professionals such as general practitioners, specialists, allied health professionals, nurses, practice managers and practice staff.
To register, log on or find out more information visit the HPOS website.
To access the full range of information and services available through HPOS, log on through Provider Digital Access (PRODA).
PRODA is an online authentication system based on a username, password and verification code to log in to HPOS. This solution is an alternative to Public Key Infrastructure (PKI) individual certificates.
View a comparative document between HPOS, PRODA and PKI Certificates here.
Access to Healthdirect Video Call services now available
In response to COVID-19, many services are using telehealth to deliver care. Brisbane South PHN is pleased to provide health providers* with complimentary access to Healthdirect Video Call service until June 2020.
Apply for Healthdirect Video Call via the COVID-19 Healthdirect Video Call Registration Form.
*Eligibility criteria: all health providers that bulk bill MBS telehealth items can access Healthdirect Video Call
About HealthDirect Video Call
Healthdirect Video Call is a secure platform that allows healthcare providers to offer their services via a video consultation. Video Call provides a single consistent entry point on the service’s webpage for all patients (link to waiting room can also be emailed), where they enter an online waiting area for their appointment.
Benefits of using Healthdirect Video Call include:
- purpose-built for health settings, with workflow that is familiar to consumers and healthcare providers
- easy access for patients using their own device (no account creation needed)
- secure, using high-quality encrypted video technology.
For further information:
We recommend familiarising yourself with the new MBS telehealth items which can be utilised for telehealth consultations.